FAQ
Mobile Notary Services and Fees:
Q. Are you a certified or affiliated notary?
A: Yes! Spells Mobile Notary is a current member of the National Notary Association (NNA), stays up-to-date with Georgia’s legal notary standards and practices, and is fully insured with Errors & Omissions (E&O) coverage for your peace of mind.
Q: Why is it important to bring a valid ID to my notary appointment?
A: A valid, government-issued photo ID is required by law to verify your identity during the notarization process. Without proper identification, the notary cannot legally perform the notarization, which protects you from fraud and ensures your documents are handled securely.
Q: What are your standard notarization fees?
A: Our standard notarization fee is $2 per notarial act (per stamp), as mandated by the State of Georgia.
Q: Do you charge a travel fee?
A: Yes, we charge a travel and dispatch fee in addition to the standard notarization fee. The fee varies by county: Houston County - $30, Bibb/Macon County - $45, Peach County - $40.
Other counties may be considered on a case-by-case basis with a mutually agreed travel fee.
Q: Is there an Administrative Fee?
A. Yes, we charge an administrative fees cover the time and resources required to prepare for your appointment, manage documentation, confirm scheduling, and coordinate any custom services. These fees are in addition to the state-mandated notarization fee.
General Notarizations: $25 administrative fee
Power of Attorney: $25 administrative fee
Wills & Trusts: Starting at $25 administrative fee (depending on witness or documentation needs)
Q. Are there any additional dispatch fees?
A: Yes, we have the following additional dispatch fees:
After-Hours (after 7:00 PM): $10
Weekend: $10
Holiday (all federal holidays): $20 (travel fee still applies)
Q: Is there an additional fee for notarizations at hospitals, hospice facilities, or assisted living facilities?
A: Yes, there is a flat fee of $25 for notarizations at hospitals, hospice facilities, or assisted living facilities. Please note that the client is responsible for ensuring patients are alert and that notarization is allowed on-site before the appointment.
Q: What is the fee if I need you to provide a witness?
A: If Spells Mobile Notary provides a witness, the fee is $25 per witness. Clients are welcome to provide their own qualified witness at no cost.
Apostille Services:
Q: What is an apostille?
A: An apostille is a certificate that authenticates the signature of a public official on a document for use in a foreign country that is a member of the Hague Apostille Convention.
Q: Do I need to have my document notarized before requesting an apostille?
A: Yes, most documents require notarization before they can be submitted for apostille. We provide notarization as part of our apostille service if needed.
Q: How much does an apostille service cost?
A: Our apostille service includes a $25 administrative fee, a $200 courier fee, and an optional $50 rush service (subject to availability). Additional apostille documents are +$75 each when processed in the same order. Documents are returned in person or by mail based on your preference.
Pricing is applicable to Middle Georgia, including Houston, Peach, and Bibb/Macon counties. Services in other counties may be considered on a case-by-case basis with a mutually agreed travel fee.
Q: Where are apostilles processed in Georgia?
A: Apostilles are filed with the Georgia Superior Court Clerks’ Cooperative Authority (GSCCCA) in Atlanta. We handle the delivery and return of documents on your behalf.
I‑9 Employment Verification
Q: Can you complete Form I‑9 for a remote employee?
A: Yes! We act as an authorized representative for employers and can complete Section 2 of Form I‑9 for remote employees.
I‑9 appointments must be completed in person. This service is available to employees located in Middle Georgia, including Houston, Bibb/Macon, and Peach counties. Other areas may be considered on a case-by-case basis.
Q: Is notarization required for Form I‑9?
A: No. I‑9 verification is not a notarial act and does not require or include a notary stamp or seal. We complete the form as an authorized representative, not as a notary.
Q: What is the fee for I‑9 services?
A: We charge $25 per employee plus a travel fee based on location:
Houston County: $30
Bibb County: $45
Macon County: $55
Peach County: $45
Other counties may be considered on a case-by-case basis.
Refund Policy:
Q: What is your refund policy for fees and deposits?
A: A $10 booking deposit paid in advance to secure your appointment is non-refundable. Fees for travel and service are also non-refundable and apply regardless of whether the notarization is completed. The stamp fee is only charged if the notary stamp is successfully applied. If the stamp cannot be applied, you will not be charged the stamp fee, but all other fees related to the appointment will still apply.
Q: What should I do if I have concerns about the service provided?
A: We encourage clients to review their appointment details carefully to avoid cancellations or rescheduling fees. If you have any concerns about the service, please contact us directly to discuss your situation at: info@spellsmobilenotary.com .
Method of Accepted Payments:
Q: What forms of payment do you accept?
A: We accept payments via cash, Zelle, Cash App, Venmo, and all major credit cards (Visa, Mastercard, American Express, and Discover) through Square Point-of-Sale.
A non-refundable booking deposit must be paid in advance via email/text invoice to secure your appointment.
Q: Do you have a physical office where I can schedule an appointment?
A: No, Spells Mobile Notary is a fully mobile Notary Public service and does not maintain a physical office for appointments. Appointments are generally scheduled at your preferred location or at mutually agreed public places like local restaurants, coffee shops, or public libraries. The appointment location determines any applicable travel fees.
Photo / Field Inspections
Q: What are Photo / Field Inspections?
A: On-site photo documentation and field inspection services to verify properties, assets, and occupancy for lenders, insurance companies, and businesses.
Q: How much do Photo / Field Inspections cost?
A: Pricing varies depending on the project. Please contact us for a customized quote.
Q: How quickly will I receive the inspection report?
A: Reports are delivered promptly with clear photos and detailed documentation.